Handbook of Operating Procedures 2-1060-PM

Standing Committees of the General Faculty-Institutional Policy or Governance Committees

University of Texas SealEffective May 27, 2014
Executive Sponsor: Executive Vice President and ProvostPolicy Owner: Associate Vice President - Provost Office
I. Policy Statement 

The University of Texas at Austin ("University") Handbook of Operating Procedures (HOP) contains a description of the categories and general membership requirements of the standing committees of the General Faculty (see HOP 2-1040). The details of composition and membership of the standing committees categorized as institutional policy or governance committees are given below.

II. Reason for Policy 

To define the composition and function of the General Faculty Standing Committees.

III. Scope & Audience 

This policy applies to all individuals appointed to the Standing Committees of the General Faculty.

IV. Definitions (specific to this policy) 
None
V. Website (for policy) 
http://www.policies.utexas.edu/policies/hop/2-1060-PM
VI. Contacts 
Contact Details Web
Office of the General FacultyPhone:512-471-5934Website:
VII. Responsibilities & Procedures 
  1. Admissions and Registration Committee (C1)

Composition. Six (6) voting members of the General Faculty for three (3) year staggered terms, two (2) staff members for two (2) year staggered terms, and five (5) students. Two (2) student members shall be appointed by the president from a panel of names submitted by Student Government, two (2) from a panel submitted by the Senate of College Councils, and one (1) from a panel of names submitted by the Graduate Student Assembly. No more than two (2) students may come from any one (1) college or school. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. The director of admissions and the registrar shall serve as administrative advisors without votes.

 

Function. To recommend to the director of admissions and the registrar and to the Faculty Council changes in policies regarding admission and registration; to consult with and advise the director of admissions and the registrar about procedures pertaining to their offices.

 

  1. University Academic Calendar Committee (C2)

Composition. Four (4) voting members of the General Faculty for three (3) year staggered terms, and two (2) staff members for two (2) year staggered terms. Three (3) student members shall be appointed by the president, one (1) each from panels of names submitted by Student Government, the Senate of College Councils, and the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. A representative of the Office of the Registrar shall serve as administrative advisor without vote.

 

Function. To make recommendations to the Faculty Council and to the president concerning the University's academic calendar. The University Academic Calendar Committee will review the Principles for the Development of the Academic Calendar each year. If changes are needed, the committee will submit a recommendation to the Faculty Council in time for consideration at the council's April meeting. If no changes are needed, the committee will confirm in its annual report that it reviewed the principles and recommended no changes.

 

  1. Educational Policy Committee (C4, EPC)

Composition. Nine (9) voting members of the General Faculty for three (3) year staggered terms. Three (3) students shall be appointed by the president from a panel of names submitted by the Senate of College Councils, and one (1) from a panel submitted by the Graduate Student Assembly. All undergraduate members must be from different colleges and include at least one (1)  lower-division and one (1) upper-division student. The Graduate Student Assembly panel shall include at least one (1) graduate student who is or has served as an assistant instructor or teaching assistant in an undergraduate course at the University. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair, who shall be voting faculty members of the committee. The provost, the dean of undergraduate studies, and the Director of the Measurement and Evaluation Center, representing the Center for Teaching and Learning, and the registrar shall serve as administrative advisors without votes. The chair of the Student Deans' Committee and the president of the Academic Counselors' Association shall serve as consultants without votes.

 

Function. To study proposals on educational policy and assess their possibilities and alternatives; to present recommendations on such matters to the Faculty Council. The committee shall actively seek advice from students.

 

  1. Faculty Building Advisory Committee (C5, FBAC)

Composition. Nine (9) voting members of the General Faculty, including a representative from the School of Architecture, and one (1) member of the University staff, all appointed by the president for five (5) year terms. Two (2) undergraduate students appointed by the president from a panel of names submitted by Student Government, and one (1) graduate student from a panel submitted by the Graduate Student Assembly. Students shall serve one (1) year terms and shall be eligible for reappointment. The students may not be from the same college or school. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. The vice president for University Operations or a delegate shall be an ex officio member. The University of Texas System Board of Regents' ("UT System") Associate Vice Chancellor for Facilities Planning and Construction and a representative from the Office of Campus Planning and Facilities Management shall serve as administrative advisors without vote.

 

Function. To represent the faculty, staff, and students in the planning and programming of buildings. The committee shall have a strong voice in (a) campus master planning, (b) priority of building construction, (c) building location, (d) programming of buildings and (e) reviewing and recommending of final plans. It shall report to the president and periodically to the Faculty Council. During the preparation of the preliminary plans for the erection of a particular building, the president shall appoint a special committee, composed of faculty (and students, when appropriate) who have a direct interest in the proposed building, to serve until the completion thereof, one (1) of whom shall be designated as a voting member of the Faculty Building Advisory Committee for the specified building. Whenever a building is to include library facilities, the director of general libraries is to be added as an administrative advisor without vote to the special committee.

 

  1. International Programs and Studies Committee (C6)

Composition. Five (5) voting members of the General Faculty for three (3) year staggered terms and two (2) students. At least one (1) faculty member of the committee shall be a member of a foreign language department. One (1) student member shall be appointed by the president from each of the panels submitted by Student Government and the Senate of College Councils. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. The president, through delegation authority to the executive vice president and provost, shall appoint annually, as administrative advisors without vote, the Vice Provosts for Undergraduate Studies and for Graduate Studies, one (1) person selected form the academic associate deans of the colleges and schools, one (1) person selected from among the directors of the University area studies centers, and one person selected from among the assistants to the University administration in the area of international programs and related student services.

 

Function. To advise the Faculty Council and executive vice president and provost on policies and procedures pertinent to the development, implementation, and operation of international programs at the University and pedagogical and research programs involving overseas study and/or work with internationally-oriented agencies.

 

  1. University Of Texas Libraries Committee (C7)

Composition. Eight (8) voting members of the General Faculty for three (3) year staggered terms, three (3) staff members for two (2) year staggered terms, and seven (7) students. Staff members shall be appointed by the president from a panel of names submitted by the Staff Council and shall include two (2) research staff representatives. Two (2) students shall be appointed by the president from a panel of names submitted by the Student Government, three (3) from a panel submitted by the Senate of College Councils, and two (2) from a panel submitted by the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting members of the committee. The director of University Texas Libraries shall serve as administrative advisor without vote. Heads of other administrative units on campus that include library programs and services shall be invited to provide comment and information as the need arises.

 

Function. To be well informed concerning the functions of the University of Texas Libraries, including the branch libraries. To advise in development of policies and procedures; to advise the librarian, the Faculty Council and the president concerning the direction and growth of the University of Texas Libraries; to advise the president in the event it becomes necessary to appoint a new librarian.

 

  1. Parking and Traffic Appeals Panel (C8)

Composition. Eighteen (18) voting members of the General Faculty for three (3) year staggered terms, ten (10) members of the University staff for two (2) year staggered terms, and ten (10) students. Eight (8) students shall be appointed by the president from a panel of names submitted by Student Government, and two (2) from a panel submitted by the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee.

 

Function. To review petitions and appeals arising in connection with parking priorities and enforcement of regulations.

 

  1. Transportation Policies Committee (C9)

Composition. Four (4) voting members of the General Faculty for three (3) year staggered terms and four (4) staff members, including two (2) representing units at the J.J. Pickle Research Campus (the staff of the director of physical plant are not eligible to serve), for two (2) year staggered terms. Two (2) students shall be appointed by the president from a panel of names submitted by Student Government, and one (1) from a panel submitted by the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. Representatives of Physical Plant, the Dean of Students, University Operations, Parking and Transportation, and the University Police Department shall serve as administrative advisors without vote.

 

Function. To establish traffic and parking regulations and to review annually a system of priorities for permits to be issued for parking in reserved areas; to recommend to the president ways and means of meeting parking needs of faculty, staff, and students; to recommend to the Faculty Council any changes in the composition and operation of the Parking and Traffic Appeals Panel.

 

  1. Recruitment and Retention Committee (C10)

Composition. Four (4) voting members of the General Faculty for three (3) year staggered terms, one (1) departmental faculty minority liaison officer for a three (3) year term, and two (2) staff members (at least one (1) shall be an academic advisor or graduate coordinator) for two (2) year staggered terms, Three (3) students shall be appointed by the president from a panel of names submitted by Student Government and one from a panel submitted by the Graduate Student Assembly, the coordinator of the Sanger Learning and Career Center and three (3) members of the administration shall be appointed by the president for one (1) year terms. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. The Vice President for Diversity and Community Engagement, a representative from the Black Alumni Association, and a representative from the Hispanic Alumni Association shall serve as ex officio members without votes.

 

Function. To address the matter of recruitment and retention of minority students and to advise the Faculty Council and the president on constructive solutions to alleviate the problems of recruitment and retention.

 

  1. Research Policy Committee (C11)

Composition. Nine (9) voting members of the General Faculty for three (3) year staggered terms, one (1) school or college administrator (associate dean for Research) for a one (1) year term, and two (2) research staff members for two (2) year staggered terms. No more than two (2) faculty members of the committee shall be from a given college or school. One (1) undergraduate student appointed by the president from a panel of names submitted by the Senate of College Councils and two (2) graduate students appointed from a panel submitted by the Graduate Student Assembly. At least one (1) of the graduate student members of the committee shall be enrolled in one (1) of the Ph.D. programs of the Graduate School. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. Both the vice president for Research and the vice provost and dean of Graduate Studies shall serve as administrative advisors to the committee without vote.

 

Function. To advise the Faculty Council and the president on matters relating to the research mission of the University and the relationship between the research mission and other components of the University's overall mission; to provide for wider dissemination of information concerning the research mission of the University and how that mission is being discharged.

 

  1. Responsibilities, Rights, and Welfare of Graduate Student Academic Employees Committee (C12)

Composition. Five (5) voting members of the General Faculty for three (3) year staggered terms; one (1) staff graduate coordinator for a two (2) year term; and one (1) teaching assistant, one (1) assistant instructor, and one (1) graduate research assistant. Student members shall be appointed by the president from a panel of names submitted by the Graduate Student Assembly. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. The chair of the Graduate Assembly shall appoint one (1) member of the Graduate Assembly for a one (1) year term as an ex officio voting member of the committee. One (1) representative from the Graduate School shall serve as an ex officio non-voting administrative advisor.

 

Function. To advise the Faculty Council and the president on matters pertaining to the responsibilities, rights, and welfare of graduate student academic employees.

 

  1. Information Technology Committee (C13)

Composition. Fifteen (15) voting faculty members of the General Faculty, thirteen (13) of which will serve three (3) year staggered terms. In addition, every year the chair of the Faculty Council shall appoint two (2) voting faculty members of the Faculty Council for one (1) year terms. Eight (8) of the faculty members will be from college/school faculty information technology (IT) committees and will rotate among the colleges and schools that have faculty IT committees. As an IT faculty term expires, the deans of colleges/schools with faculty IT committees will send the name of a faculty member of the IT committee to the Committee on Committees. The remaining five (5) faculty members will be selected through the regular procedures of the Committee on Committees (see HOP 2-1040 section B). The Committee on Committees will submit all faculty recommendations/nominations, including the IT panel, to the president for appointment. There will be four (4) staff members appointed for two (2) year staggered terms. At least two (2) of the staff member representatives shall not be employed in IT-related areas. The president shall appoint three (3) student members for one (1) year terms, one (1) from each panel of names submitted by Student Government, the Senate of College Councils, and the Graduate Student Assembly. Each year, the committee shall elect its own chair and vice chair who shall be voting faculty members of the committee. The chief information officer and a representative from the Information Technology Research & Educational Technology Committee (R&E) shall serve as ex officio members without vote. A representative from each of the following shall be selected by the president to serve as an administrative advisor without vote: the Center for Teaching and Learning, Financial Affairs, and department chairs.

 

Function. To recommend to the president, and to the chief information officer, and to the Faculty Council changes in policies regarding information technology; to consult with and advise the chief information officer about policies and procedures pertaining to information technology at the University.

 

  1. Technology-Enhanced Education Oversight Committee (C14)

Composition. Five (5) voting members of the General Faculty for three (3) year staggered terms appointed by the president through the regular procedures of the Committee on Committees, two (2) staff members for two (2) year staggered terms from college or departmental student development/advising staff (and each from different colleges/schools), and three (3) student members. The president shall appoint one (1) from a panel of names submitted by the Senate of College Councils, one (1) from a panel of names submitted by Student Government, and one (1) from a panel of names submitted by the Graduate Student Assembly. The Graduate Student Assembly panel shall include at least one (1) graduate student who is or has served as an assistant instructor or teaching assistant in an undergraduate course at the University (and all those on the list who meet this criterion shall be indicated). The students shall be from different colleges or schools. Each year the chair of Faculty Council shall appoint two (2) voting members of Faculty Council for one (1) year terms. One (1) of these faculty members should be from the C4-Educational Policy Committee and one from the Faculty Council Executive Committee. Each year the chair of the Graduate Assembly shall appoint one (1) voting member from the Academic Committee of the Graduate Assembly for a one (1) year term. Each year the committee shall elect its own chair and vice chair from among the voting faculty members of the committee. Two (2) members of the provost's senior staff shall serve as ex-officio members without vote. They should include the vice provost for higher education policy and the chair of the Steering Committee on Technology-Enhanced Education. The president will appoint three (3) representatives from the following list to serve as administrative advisors without vote (only one (1) representative per category):

 

Center for Teaching and Learning

 

College and School Instructional Technology Services

College and School Academic Affairs (Assoc./Asst. Dean)

Office of Graduate Studies Academic Affairs (Assoc./Asst. Dean)

UT Libraries

 

Function. To evaluate and formulate policy on technology-enhanced education and make recommendations on such matters to the Faculty Council and to the University's Steering and Strategic Policy Committees on Technology-Enhanced Education. To ensure that initiatives in technology-enhanced education further the University’s mission to be a University of the first rank by reviewing the following:

  • programmatic proposals
  • technology-enhanced courses and curricula offered by the University and certificates and degrees associated with such
  • academic quality of other on-line resources
  • use of on-line materials for credit toward University degrees (including transfer credits and dual credits)
  • overall impact of such offerings on workload, intellectual property, and promotion/tenure issues for faculty and instructional staff
  • student issues, such as privacy
VIII. Form & Tools 
None
XI. History 

Last review date: May 27, 2014 as amended via Faculty Legislation D11499-11503

Next scheduled review date: May 2016

Previously PM 1.503